Creating Recurring Transactions

The Recurring Transaction feature automates repetitive invoicing, billing, and expense recording by creating scheduled templates that generate transactions automatically at specified intervals, eliminating manual data entry for regular business activities whilst ensuring consistent timing and formatting. Recurring transactions are invaluable for subscription-based businesses invoicing customers monthly, service providers billing retainer fees, property managers collecting rent, membership organisations processing dues, and businesses managing regular expenses like rent, insurance premiums, software subscriptions, loan repayments, or consistent utility bills.

Exacc's recurring system supports flexible scheduling options including daily recurrence for high-frequency transactions, weekly patterns for services rendered on specific days, monthly schedules for typical subscription or rent scenarios with options for specific dates or month-end billing, quarterly frequencies for seasonal services or bills, and annual recurrence for insurance renewals or yearly licences. Templates preserve all transaction details including customer or supplier contacts, line item descriptions and pricing, account categorisations, GST codes, payment terms, and custom notes, replicating these elements automatically whilst incrementing dates and invoice numbers appropriately.

Automation level configuration determines whether recurring transactions generate as drafts requiring manual review and approval before finalisation, post automatically as approved transactions with optional customer email delivery, or simply trigger reminder notifications prompting manual transaction creation. Manual approval workflows suit scenarios where amounts vary slightly requiring verification, whilst full automation streamlines truly consistent transactions like fixed-price subscriptions or standard rent payments. Advanced options enable creation days in advance for cash flow planning, price escalation clauses for contracts with scheduled increases, and pause functionality for temporary service interruptions or customer holidays.

Want to learn how to set up efficient recurring transaction automation? Follow our guide below for a detailed walkthrough of the recurring transaction creation process.