{"schema":"exacc.help.page/1","url":"https://exacc.au/help/employee-termination/","title":"When an employee leaves (final pay)","description":"Finish an employee in Exacc: finish date and cessation reason, the payout estimate, their final pay event with unused leave and lump sums, and STP.","category":"Payroll","summary":"On the employee's **Employment** tab set the **Finish Date**, **Cessation Code** and **Status**, and use **Payout calculation** for an estimate. Pay them in a pay event with **Final Pay Event** ticked, adding unused leave and any lump sums as pay items, then lodge STP so the ATO knows they have left.","lastVerified":"2026-10-09","apps":["app"],"processIds":["employees"],"start":{"label":"Open Employees","url":"https://app.exacc.au/{dbId}/users-list?userStatus=A&employeeStatus=A"},"menuPath":["Payroll","Employees"],"steps":[{"step":1,"title":"Record that they are leaving","body":["Open the employee, **Employment** tab. Set **Finish Date** and the **Cessation Code** (the reason: voluntary, ill health, deceased, redundancy, dismissal, contract end or transfer). Change **Status** too: the ATO is only told they left once the status is no longer Active."],"url":"https://app.exacc.au/{dbId}/users-list?userStatus=A&employeeStatus=A"},{"step":2,"title":"Estimate the payout","body":["**Payout calculation** opens the **Termination payment** report: notice, annual leave balance, long service leave and redundancy weeks. It is an estimate (\"Not all payments will apply\"): it leaves out annual leave loading, and long service leave rules differ by state."]},{"step":3,"title":"Pay them","body":["In their last pay event, open the employee and tick **Final Pay Event**. Add the payout items: unused leave and any employment termination or lump-sum payments, using pay items with the right STP reporting group. Approve, pay and lodge STP."]}],"related":["https://exacc.au/help/run-pay-event/","https://exacc.au/help/lodge-stp/","https://exacc.au/help/add-employee/","https://exacc.au/help/payroll-setup/"],"linkNote":"Links containing {dbId} open that screen in the business file whose id is dbId. A person can also open this help page with ?db=<dbId> to get the same links as buttons."}