How to Add Bank Rule

The Bank Rule Creation feature enables you to automate transaction categorisation by defining criteria that identify recurring transactions and automatically assign appropriate accounts, GST treatments, and contacts. Bank rules dramatically reduce bookkeeping time by eliminating repetitive manual categorisation, ensure consistency in how similar transactions are processed, and minimise errors from manual data entry whilst maintaining complete control over your accounting accuracy.

Exacc allows you to create sophisticated matching rules based on transaction descriptions, amounts, references, or transaction types with support for contains, starts with, ends with, or exact match operators. Rules can be configured to automatically approve and reconcile transactions for trusted regular payments like utilities, subscriptions, or loan instalments, or to suggest categorisation whilst requiring manual review for variable or high-value transactions. The system applies rules in priority order, enabling you to create specific rules that take precedence over general rules when multiple matches are possible.

Each bank rule specifies not only the matching criteria but also the complete categorisation including Chart of Accounts assignment, GST treatment selection, optional contact linkage to suppliers or customers, and behavioural settings controlling whether matched transactions auto-approve or require review. The rule testing functionality allows you to preview which transactions would match before activating the rule, preventing unintended categorisation errors and ensuring rules work as expected before they begin processing live transactions.

Want to learn the exact steps to create bank rules for automated transaction processing? Follow our guide below for a detailed walkthrough of the bank rule creation process.