How to Add Bank Transaction

The Manual Bank Transaction Entry feature enables you to record individual banking transactions directly when automatic bank feeds are unavailable, providing essential data entry capabilities for accounts without feed connectivity, historical transactions predating connection establishment, or supplementary entries required for complete reconciliation. Manual entry ensures your accounting records remain comprehensive and current regardless of bank feed availability or limitations.

Exacc supports recording three primary transaction types with streamlined workflows optimised for each: money in transactions for customer payments, sales proceeds, interest received, or refunds deposited to your account; money out transactions for supplier payments, operating expenses, bank fees, or withdrawals; and transfer transactions for inter-account movements ensuring these internal shifts do not appear as income or expenses in your profit and loss reports. Each transaction type presents appropriate fields and validation rules ensuring accurate categorisation and financial statement presentation.

The entry interface requires essential transaction details including dates affecting period allocation, amounts matching bank statements or source documents, descriptions providing transaction context, and optional references for tracking cheque numbers, invoice numbers, or bank references. Categorisation through Chart of Accounts assignment ensures proper financial reporting whilst GST code selection maintains tax compliance and facilitates Business Activity Statement preparation. Contact linkage to customers or suppliers enables relationship tracking, supports aged receivables and payables analysis, and provides drill-down capabilities from summary reports to source transactions.

Want to learn the exact steps to manually record bank transactions accurately? Follow our guide below for a detailed walkthrough of the manual transaction entry process.