Adding line items to bills in Exacc captures detailed information about individual goods or services purchased from suppliers. Each line item includes descriptions, quantities, unit prices, expense account allocations, and tax codes, providing granular visibility into purchase details, supporting accurate expense categorisation, and enabling detailed financial analysis and reporting.
Line items break down supplier invoices into component parts, allowing precise tracking of what was purchased, how much was paid for each item, which expense accounts are affected, and how taxes apply to different purchase categories. This detailed recording supports budget tracking, cost analysis, audit requirements, and informed financial decision-making.
This guide walks you through opening bills for line item entry, accessing the line items section, entering descriptive information for purchased items, selecting appropriate expense accounts from your chart of accounts, recording quantities and unit prices with automatic calculations, and applying tax codes to complete line item setup.
Whether you are entering detailed inventory purchase invoices with multiple product lines, recording service bills with various billable activities, allocating mixed-expense invoices across multiple account codes, or capturing itemised supplier statements, understanding how to add line items properly ensures accurate, detailed accounts payable records that support comprehensive financial visibility and control.
Follow these steps to add detailed line items to your bills in Exacc
Line items have been successfully added to your bill in Exacc. The detailed purchase information is now recorded, providing clear visibility into what was purchased, proper expense categorisation, and accurate tax treatment for comprehensive accounts payable management.