Adding new payments to bills in Exacc records supplier payment transactions, reducing outstanding accounts payable balances and updating bill payment status. Payment recording captures payment method, bank account, payment date, reference numbers, and allocation across one or multiple bills, ensuring accurate financial records and comprehensive payment tracking.
The payment entry process allows allocation of a single payment transaction across multiple supplier bills, or partial payment allocation when settling bills incrementally. Each payment updates bill status appropriately to Paid or Partially Paid, creates bank account transactions reducing cash balances, and maintains detailed supplier payment history for reconciliation and reporting purposes.
This guide walks you through accessing the payment entry interface, selecting bills to pay from outstanding invoices, entering payment amounts and allocation across bills, configuring payment details including method and bank account, reviewing payment summaries for accuracy, and recording payments to update bills and bank accounts.
Whether you are recording bank transfer payments, entering cheque payments, documenting cash settlements, allocating single payments across multiple bills, or recording partial payments against large invoices, understanding how to add new payments properly ensures accurate accounts payable management, maintains supplier payment history, and supports financial reporting and bank reconciliation processes.
Follow these steps to add new payments to bills in Exacc and maintain accurate payment records
Your payment has been successfully recorded in Exacc. Bills are updated with payment allocation, bank account balances reflect the outgoing payment, and supplier payment history is comprehensive for reconciliation and reporting purposes.