Adding quick payment to bills in Exacc provides a streamlined method for recording bill payments directly from the bill detail view, bypassing the full payment processing workflow. Quick payment is ideal for urgent bills, small-value transactions, immediate settlements, or situations where standard payment batch processing would introduce unnecessary delay.
The quick payment function prepopulates payment details from the selected bill including supplier information, outstanding amount, and payment due date, whilst allowing you to specify payment method, bank account, payment date, and reference information. Once recorded, the payment immediately updates bill status, reduces outstanding balances, and creates appropriate accounting entries.
This guide walks you through selecting bills for quick payment, accessing the quick payment function directly from bill views, entering payment details including method and bank account, reviewing payment summaries and amounts, adding notes and supporting documentation, and recording payments to immediately update bill status and accounts.
Whether you are processing urgent supplier payments to avoid late fees, recording small cash or card payments immediately, settling bills outside of scheduled payment runs, or handling ad-hoc payment requests, understanding how to use quick payment functionality ensures flexibility in accounts payable processing whilst maintaining accurate payment records and audit trails.
Follow these steps to add quick payments to bills in Exacc efficiently
Your quick payment has been successfully recorded in Exacc. The bill status is immediately updated, payment is reflected in bank accounts and payment history, and the supplier obligation is settled with full audit trail documentation.