Creating a new bill in Exacc allows you to record supplier invoices and purchase obligations in your accounts payable system. Bills represent amounts owed to suppliers for goods received or services rendered, tracking payment due dates, line item details, tax obligations, and payment status to ensure timely supplier payments and accurate expense recording.
The bill creation process captures essential information including supplier details, invoice numbers, dates, line items with expense account allocations, applicable taxes, and payment terms. This comprehensive data entry ensures accurate financial records, supports audit trails, enables cash flow forecasting, and facilitates efficient accounts payable management.
This guide walks you through accessing the bill creation form, selecting or adding suppliers, entering bill header information and dates, adding line items with descriptions and account codes, applying taxes and reviewing totals, and saving bills for approval and payment processing.
Whether you are recording monthly recurring supplier bills, entering one-off purchase invoices, processing expense claims, or managing capital equipment purchases, understanding how to create bills properly ensures accurate accounts payable records, timely supplier payments, and compliant financial reporting across your organisation.
Follow these steps to create a new bill in Exacc and record your supplier invoices accurately
Your bill has been successfully created in Exacc. The supplier invoice is now recorded in your accounts payable system, ready for approval workflow (if enabled) and payment processing according to the payment terms specified.