How to Duplicate Bill

Duplicating bills in Exacc provides a time-saving method for creating new bills based on existing supplier invoices with similar details, line items, or structure. This feature is particularly useful for recurring supplier purchases, regular service invoices, or repeat orders where the supplier, line items, and account allocations remain consistent whilst only dates, quantities, or prices change.

The duplication process copies supplier information, line items with descriptions and account codes, tax settings, and default payment terms from the original bill, creating a draft bill ready for modification. Critical unique identifiers such as bill numbers, dates, and attachments are intentionally not copied, ensuring each bill maintains its distinct identity and supporting documentation.

This guide walks you through selecting a bill to duplicate, accessing the duplication function, reviewing prepopulated information from the original, updating bill-specific details including dates and amounts, attaching new supporting documents, and saving the duplicated bill as a new accounts payable record.

Whether you are processing monthly recurring supplier invoices, creating similar purchase bills for regular inventory orders, replicating utility bills with consistent line items, or entering repeat service invoices, understanding how to duplicate bills efficiently reduces data entry time whilst maintaining accuracy and proper documentation for each unique supplier transaction.