How to Track Bill Status

Tracking bill status in Exacc provides real-time visibility into where each supplier bill sits within your accounts payable workflow including draft creation, approval processing, payment scheduling, and payment completion. Understanding bill status helps identify bottlenecks in approval workflows, monitor overdue bills requiring immediate attention, track payment obligations, and maintain efficient cash flow management.

Bill status indicators include Draft (newly created), Awaiting Approval (submitted for authorisation), Approved (authorised for payment), Paid (payment processed), Partially Paid (some payment applied), and Overdue (past due date without full payment). Each status transition is logged with timestamps and user information, creating an audit trail of bill progression through your accounts payable process.

This guide walks you through accessing bills list with status indicators, filtering bills by status categories, viewing detailed bill status and history, monitoring approval workflow progress and pending approvers, tracking payment status and amounts outstanding, and configuring notifications for status changes and due dates.

Whether you are monitoring bills awaiting approval to expedite authorisation, identifying overdue bills for urgent payment processing, tracking payment status to manage cash flow, reviewing approval workflow progress, or analysing bill processing times to improve efficiency, understanding how to track bill status ensures proactive accounts payable management and timely supplier payments.