{"schema":"exacc.help.page/1","url":"https://exacc.au/help/manage-bills/","title":"Find, edit or delete bills","description":"Find supplier bills in Manage Bills by date, number, status or supplier, open one to see what is due, change it, attach files or delete it.","category":"Bills & Payables","summary":"Open **Business › Purchases › Manage Bills**, filter by date, **Bill No**, **Status**, **Purchased by** or **Supplier** and click **Apply Filters**. Click a posted bill to open it: **Edit** changes it, **Attachments** holds the supplier's PDF, and **Other Actions › Delete** removes it if it has no payments.","lastVerified":"2026-10-02","apps":["app"],"processIds":["manage_bills"],"start":{"label":"Open Manage Bills","url":"https://app.exacc.au/{dbId}/purchases/bills"},"menuPath":["Business","Purchases","Manage Bills"],"steps":[{"step":1,"title":"Find the bill","body":["Open **Business › Purchases › Manage Bills**. Set any of **Start Date**, **End Date**, **Bill No**, **Status** (All, Draft or Finalised), **Purchased by** and **Supplier**, then click **Apply Filters**. **Type** switches between **Bills and Credit Notes**, **Purchase Orders** and **Templates**.","The list shows each bill's number, supplier, issue and due dates, **Total Gross** and **Total Due** (what is still unpaid). **Download** exports the list to CSV."],"url":"https://app.exacc.au/{dbId}/purchases/bills","image":"https://exacc.au/help/manage-bills/step-1.png"},{"step":2,"title":"Open it","body":["Click a row. A posted bill opens its summary: what is due and by when, the purchase person, a quick **Payment** section and a **Private Comment**. A draft opens straight in the edit form.","The **…** menu on a row has **Go to contact** and **Create Payment**."]},{"step":3,"title":"Change it","body":["On the summary click **Edit**, make the changes and click **Update & Finalize**. Bills dated on or before your Accounts Lock date cannot be changed."]},{"step":4,"title":"Attach the supplier's document","body":["**Attachments** opens **Bill Files**: upload the PDF or photo of the supplier's bill with a short **Description**."]},{"step":5,"title":"Delete it","body":["**Other Actions › Delete** removes the bill after you confirm. A bill with payments cannot be deleted: delete its payments first (see **Record a bill payment**)."]}],"sections":[{"heading":"Copying a bill","body":["**Duplicate** on the bill is not working yet. For now, enter the repeat bill with **+ Bill**; a line item template saves retyping the description."]},{"heading":"History and activities","body":["**Other Actions** also has **See Activities** (who changed what) and **Show Payment History**."]}],"related":["https://exacc.au/help/create-bill/","https://exacc.au/help/record-bill-payment/","https://exacc.au/help/pay-bills-aba-file/","https://exacc.au/help/payables-summary-report/"],"linkNote":"Links containing {dbId} open that screen in the business file whose id is dbId. A person can also open this help page with ?db=<dbId> to get the same links as buttons."}