{"schema":"exacc.help.page/1","url":"https://exacc.au/help/record-bill-payment/","title":"Record a bill payment","description":"Record what you paid a supplier and allocate it to their bills, in full or in part. Pay one bill from its page, see payment history, edit or delete a payment.","category":"Bills & Payables","summary":"Open **Business › Purchases › + Bill Payment**, choose the **Supplier**, enter the **Date**, **Amount**, **Method** and **Account**, allocate the amount to their bills with **Pay**, **Allocate in Order** or by typing amounts, and click **Save**. The whole amount must be allocated. For a single bill, use the **Payment** section on the bill itself.","lastVerified":"2026-10-02","apps":["app"],"processIds":["record_bill_payment"],"start":{"label":"Record a bill payment","url":"https://app.exacc.au/{dbId}/purchases/new-payment"},"menuPath":["Business","Purchases","+ Bill Payment"],"before":["At least one **payment method** with a **Default Account** (Manage › Configuration › Payment methods). A new method can take up to 5 minutes to appear in the payment forms."],"steps":[{"step":1,"title":"Open New Bill Payment","body":["Open **Business › Purchases › + Bill Payment**. You can also start from a row in Manage Bills (**…** › **Create Payment**) or from a bill (**Open New Payment Form**); these fill in the supplier."],"url":"https://app.exacc.au/{dbId}/purchases/new-payment","image":"https://exacc.au/help/record-bill-payment/step-1.png"},{"step":2,"title":"Enter the payment","body":[],"fields":[{"name":"Supplier","help":"shows how much you owe each supplier. Their unpaid bills appear below.","required":true},{"name":"Date","help":"the day the money left your account. Must be after your Accounts Lock date.","required":true},{"name":"Amount","help":"what you paid; more than 0.","required":true},{"name":"Method","help":"e.g. EFT; fills in the Account from the method.","required":true},{"name":"Account","help":"the bank account you paid from.","required":true},{"name":"Note","help":"optional, e.g. the bank reference."}]},{"step":3,"title":"Allocate it to bills","body":["**Pay** on a row pays that bill (up to what is left), or type an amount in **Allocated** to pay part of it; you cannot allocate more than a bill's due amount. **Allocate in Order** pays bills by due date until the amount runs out (enter the **Amount** first). **Paid all in full** sets the amount to everything due.","The footer shows **To allocate**; it must reach 0. A partly paid bill stays open for the rest."]},{"step":4,"title":"Save","body":["Click **Save** to open the saved payment, or **Save & New** to enter another."]}],"sections":[{"heading":"Paying one bill from the bill itself","body":["Open the bill from Manage Bills. In its **Payment** section, check **Amount Paid** (the amount due), **Payment Date** (today) and choose the **Payment Method**, then click **Save Payment**. The money comes out of the method's default account, and the date cannot be before the bill's issue date."]},{"heading":"Supplier credit notes","body":["A supplier's credit notes cannot be used in a bill payment yet. Pay the bills only, and talk to your accountant about recording the credit."]},{"heading":"Payment history","body":["On a bill, **Other Actions › Show Payment History** lists its payments (date, account, method, amount and who entered it), with **Open Payment** on each and **Export to Excel**."]},{"heading":"Changing or deleting a payment","body":["Open the payment. You can change **Date**, **Method**, **Account** and **Note** and click **Update**. The supplier, amount and allocations cannot be changed: **Delete** the payment and enter it again. Delete does not ask to confirm, and it also removes any bank feed match."]}],"related":["https://exacc.au/help/pay-bills-aba-file/","https://exacc.au/help/manage-bills/","https://exacc.au/help/create-bill/","https://exacc.au/help/payables-summary-report/"],"linkNote":"Links containing {dbId} open that screen in the business file whose id is dbId. A person can also open this help page with ?db=<dbId> to get the same links as buttons."}