Open Business › Purchases › + Bill Payment, choose the Supplier, enter the Date, Amount, Method and Account, allocate the amount to their bills with Pay, Allocate in Order or by typing amounts, and click Save. The whole amount must be allocated. For a single bill, use the Payment section on the bill itself.

In Exacc: Business › Purchases › + Bill Payment

Before you start

  • At least one payment method with a Default Account (Manage › Configuration › Payment methods). A new method can take up to 5 minutes to appear in the payment forms.

1. Open New Bill Payment

Open Business › Purchases › + Bill Payment. You can also start from a row in Manage Bills (… › Create Payment) or from a bill (Open New Payment Form); these fill in the supplier.

New Bill Payment with the supplier's bills

2. Enter the payment

  • Supplier (required) - shows how much you owe each supplier. Their unpaid bills appear below.
  • Date (required) - the day the money left your account. Must be after your Accounts Lock date.
  • Amount (required) - what you paid; more than 0.
  • Method (required) - e.g. EFT; fills in the Account from the method.
  • Account (required) - the bank account you paid from.
  • Note - optional, e.g. the bank reference.

3. Allocate it to bills

Pay on a row pays that bill (up to what is left), or type an amount in Allocated to pay part of it; you cannot allocate more than a bill's due amount. Allocate in Order pays bills by due date until the amount runs out (enter the Amount first). Paid all in full sets the amount to everything due.

The footer shows To allocate; it must reach 0. A partly paid bill stays open for the rest.

4. Save

Click Save to open the saved payment, or Save & New to enter another.

Paying one bill from the bill itself

Open the bill from Manage Bills. In its Payment section, check Amount Paid (the amount due), Payment Date (today) and choose the Payment Method, then click Save Payment. The money comes out of the method's default account, and the date cannot be before the bill's issue date.

Supplier credit notes

A supplier's credit notes cannot be used in a bill payment yet. Pay the bills only, and talk to your accountant about recording the credit.

Payment history

On a bill, Other Actions › Show Payment History lists its payments (date, account, method, amount and who entered it), with Open Payment on each and Export to Excel.

Changing or deleting a payment

Open the payment. You can change Date, Method, Account and Note and click Update. The supplier, amount and allocations cannot be changed: Delete the payment and enter it again. Delete does not ask to confirm, and it also removes any bank feed match.

Related guides

Checked against Exacc on 2 October 2026. Machine-readable version